This is a digital age and no matter what others like to believe, I think that it makes sense to go digital with regards to almost everything there is to be done in your small business. Think of accounting and invoicing for example.
You need to do this yourself and keep track of your payments which take your time away from the primary aspects of your business like marketing and sales – wouldn’t it be nice if there was someone for you to do it all automatically? Alas, you don’t have anyone like that and even if you did, you would spend way too much on that one glorified assistant. So what do you do? Use Zoho Invoice.
You can get started with Zoho Invoice for free as long as you just have 5 different clients to be invoiced regularly. For someone just starting out, this makes for a great option since you just get started in 30 seconds or less and get started right away. You could set up those invoices, add products or services that you sell (you could list services). Enter all your payment details like prices, the online accounts that will receive online payments for you – think paypal.com, authrorize.net, Google Checkout, etc.
If you have short term clients, you might just want to use paypal’s invoicing feature and get paid. However, if you have clients who pay you a retainer, or a monthly fee or any other kind of recurring payments, too much of time is lost trying to create invoices, send them, track them and then send follow-ups too.
All of the above can be automated by using Zoho Invoice. For each client, you would set it all up once and then it would all work by itself, leaving you free to focus on revenue generating activities of your business.
There are certainly other accounting and invoicing methods online and it is finally for you to choose. Zoho Invoice has been a webware winner and also comes with a complete suite of web apps that you could use and most of them will be free initially. You will automatically want to upgrade when you need to.
Have you used any of these web based invoicing tools before? What’s your take on being able to invoice your clients professionally?